If you are collaborating with researchers at another institution on a proposal and IU is the lead institution, a subaward may be required.
A subaward (also referred to as a subgrant or subcontract) is financial support from a prime awardee (e.g., Indiana University) to a qualified organization for performance of a substantive portion of the programmatic effort under the prime award. Subaward agreements are negotiated between the two institutions after the prime award is received.
If your proposal includes a subaward, the Office for Research Administration will need the following from the subawardee institution:
By signing this subrecipient letter of support, [subrecipient PI name] agrees to provide access to copies of all lab notebooks, all data, and all documentation that support the research outcomes as described in the progress report, to [primary recipient] with a frequency of no less than once per year, in alignment with the timing requirements for Research Performance Progress Report. Such access may be entirely electronic.
It may be difficult to determine whether an entity is a subawardee or a vendor. The following checklist will assist you with classification. The Office of Research Administration will make the final determination.
An institution that receives a subaward from IU. A subawardee is accountable to IU for the use of funds in carrying out a portion of the programmatic effort under an IU award. Characteristics of a subawardee include:
A dealer, distributor, merchant, or other seller providing goods or services during normal business operations that are required for the conduct/completion of a sponsored project. Characteristics include:
