Award Reporting & Closeout

At the time your account expires, and approximately 90 days before, the project director and departmental administrators will receive automated account expiration notices from the Office for Research Administration.

A final report preparation notice will be sent when the final reporting process is about to begin. At this point, you should do a final review of all encumbrances (payroll, purchasing, travel, etc.) and expenses (including subcontract and practice plan payments) to ensure that all activity on the account is complete and finalized. The office will then prepare a final report summarizing how the funds were spent, submit the final report to the funding agency, and send you a copy of the final report for your records.

Once all account activity has been resolved, and after all requested funding has been received, the account will be closed.

Please note: the funding agency may require you to provide information related to the patents or inventions created during the course of the award, along with any necessary information about your study.

Check your email

The Office for Research Administration will send a series of notification emails to remind you of when your account expires and when final reports are due:

• 90-day account expiration notice
• Email notification at expiration
• Final report preparation notice
• Final report notification
• Account close