Limited Submissions

Understanding limited submissions

Some funding agencies restrict the number of proposals an institution may submit to a particular funding program. These opportunities are referred to as limited submissions. Some programs are limited by institution (i.e., X proposals allowed for the entire university), some by campus, some by school.

If a university submits more than the allowable number of proposals to a limited submission opportunity, all of its proposals will likely be disqualified. That is why it is imperative to follow the internal application/peer review process and secure proper authorization from the university (and, in certain cases, your campus, school, or department as well).

Find limited submission opportunities

Due to the recent move of Limited Submission postings to InfoReady's web-based system, archived competitions are no longer viewable on the current page. Please follow the link below for an archived listing of expired postings.

View archived list

How you can tell if a funding opportunity is a limited submission

Carefully check the funder’s guidelines for any mention of institutional limits. If you cannot find an opportunity listed in IU's limited submission programs or are uncertain about whether or not an opportunity is limited, contact

Before you apply

Before you apply for a limited submission opportunity, be aware of any additional requirements, for instance, a letter of nomination from the Dean, Provost, Chancellor, or President. If your proposal is selected, it will be your responsibility to meet all additional requirements, to work with the IU's Office of Research Administration or Corporate and Foundation Relations staff to prepare the proposal, and to submit the full application to the sponsor.

If you are no longer able to apply for a limited submission opportunity, it is imperative that you notify the appropriate contact person immediately in order to allow another colleague the opportunity to move forward with a proposal. Failure to do so may result in your disqualification from subsequent limited submission opportunities.

Applying for a limited submission opportunity at IU

IU's Limited Submissions Coordinator maintains a summary of limited submission funding programs that includes links to full agency guidelines and instructions for submitting internal applications at IU. To apply for a particular opportunity, follow the submission requirements for that opportunity found under the “To apply for IU Internal competition” heading.

Please Note:  Beginning on January 7, 2019, Limited Submissions will be moving from the email-based submissions to the InfoReady Web-based application for sharing external opportunities, submitting applications, and conducting reviews.  As we're already using this web-based application system for VPR's internal grant programs, it should be familiar to most IU faculty members and staff.  Access for the new limited submissions microsite will remain on the current limited submissions page.  Please feel free to contact limited submissions at if you have any questions.

Most internal applications will require at a minimum:

  • 1-2 page project narrative
  • Letter of support or nomination from chair or dean
  • Abbreviated CV or biographical sketch of the principal investigator

Review process

When a funding opportunity is limited, IU's research offices use a peer review process to identify the strongest proposals. Internal applications are reviewed based on the following criteria:

  • Responsiveness to program objectives in agency solicitation
  • Scientific/scholarly strength of proposal
  • Relevance to Indiana University's research objectives
  • Presentation of project (clear action plan, completeness, clarity of proposal, summary of project, list of collaborators, grammar)

IU’s Associate Vice President for Research Development and Strategic Initiatives convenes and oversees an impartial review committee with appropriate campus representation. The most competitive proposal(s) are submitted to the Vice President for Research for final approval and authorization. The Limited Submissions Coordinator will notify the applicants and Grant Services of the final selection(s). This process can generally take 4 to 6 weeks.

When an opportunity is limited by campus, each campus convenes a review committee to select the most competitive proposal(s) for agency submission. The campus contact person notifies Grant Services and Limited Submissions of the committee’s selection(s). This process generally takes 2 to 4 weeks.

If an opportunity is limited to a specific school or department, that school or department works closely with the contact on your campus to coordinate the internal competition process.

Reapplying for a limited submission opportunity

If you previously received authorization for a limited submission and did not secure the award, you must go through the internal review and selection process again. Be sure to address any concerns that were expressed by reviewers in your project narrative. In some cases, there may be unusual conditions that require an executive decision to be made by the Vice President for Research, Vice Chancellor for Research, and/or Vice Provost for Research.

Limited Submission

  • Email:
  • Phone: 812-855-0810


  • Chris Herring
  • Email:
  • Phone: 812-855-0810


  • James Barbre
  • Email:
  • Phone: 765-973-8344

Fort Wayne

IPFW faculty members submit proposals for external funding through Purdue University and should consult Purdue’s website for information about limited opportunities.


  • Etta Ward
  • Email:
  • Phone: 317-278-8427


  • Candy Miller
  • Email:
  • Phone: 765-455-9540


  • TJ Stoops
  • Email:
  • Phone: 219-980-6832

South Bend

  • Erika Zynda
  • Email:
  • Phone: 574-520-4181


  • Diane E. Wille
  • Email:
  • Phone: 812-941-2300

Office of the Vice President for Research

  • Faith Hawkins
  • Email:
  • Phone: 812-856-3604

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