Limited Submissions refers to funding opportunities from external funding agencies that set a limit on the number of proposals or applications that will be accepted from an institution, university, or campus.
Words to know
The language used in calls for proposals or nominations can often be ambiguous. IU’s Limited Submissions Coordinator contacts agencies for clarification and consults as necessary with the Vice President for Research. Among the more common limitations in agency requests for proposals are:
- “per EIN” (Employer Identification Number)—limitation is specific to all IU (all campuses).
- “per DUNS” (Dun and Bradstreet Number)—IUPUI has its own DUNS number; IU Bloomington and the regional campuses share a DUNS number. Therefore, this type of limitation treats IUPUI as one institution, and IU Bloomington combined with regional campuses as a separate institution.
- “per campus” or “per IPF” (Institutional Profile File number)—depending on the agency, limitation is specific to each IU campus.
- “per school” or “per department”—limitation is specific to a school or department.
How it works
To apply for a limited submission opportunity at IU, follow the guidelines for submission for the specific funding opportunity listed under “To apply for IU internal competition.”
The Vice President for Research Office authorizes all opportunities limited to “per university” and “per institution.” For authorization of “per campus” limited submissions, please contact your campus representative.
Determine the specific opportunity to which you would like to apply.
Review the submission requirements listed under “To apply for IU internal competition” for the specific opportunity. To reduce duplication or extraneous paperwork, requirements for the internal applications usually mirror the requirements of the funding agency.
Email the materials required for the internal competition as an attachment to firstname.lastname@example.org for per university and per institution limitations. For per campus limitations, submit materials to the appropriate campus representative.
If the Vice President for Research Office receives more than the allowed number of submissions (based on the agency limitation) for per university and per institution limitations, an internal review is conducted to select the strongest candidate to move forward. For per campus limitations, the internal review will be handled by the appropriate campus representative.
The timing of the review process is affected by several factors: the desire to allow all interested faculty members time to prepare a strong internal application; the need to provide adequate time for reviewers to review proposals; IU’s commitment to completing the process well in advance of the funding agency’s due date so that faculty members authorized to submit a proposal have ample time for the completion and submission of the final proposal.
After the internal review process, if your application is selected, you will be notified via email that you have been authorized to move forward with submitting to the agency.
Contact Limited Submissions at email@example.com or 812-855-0810.