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Frequently Asked Questions (FAQs)
NIH's FAQ can be found at NIH - Biosketch Format Pages, Instructions and Samples
NIH's FAQ can be found at NIH - FAQs on Other Support and Foreign Components
Either version can be used until January 25, 2022, as long as the required information is disclosed. The new version is required on/after January 25, 2022.
NIH provides an "Other Support template" for disclosure during the Just In Time phase or in a progress report. These are available at NIH - Other Support
This request is for all Other Support, domestic and foreign.
NIH specifically excludes start-up funding from its definition of Other Support. It also excludes training awards, prizes, and gifts. For more information, visit NIH - Definition of Terms
No, gifts are not included in Other Support.
Generally, no. Like start-up packages, IU discretionary accounts, such as provided through faculty incentive programs or indirect costs returns have no mandated line-item budget restrictions, scopes of work, specific aims, deliverables, effort commitments, start/end dates, or requirements for when funds must be expended.
Do note, however, that in the unlikely event an IU discretionary account were to have any of the characteristics described above (i.e., mandated line-item budget restrictions, scopes of work, specific aims, deliverables, effort commitments, start/end dates, or requirements for when funds must be expended) and was separately accounted for the purpose of carrying out the so-called project, then it would need to be reported as Other Support.
Also note, any access to non-IU discretionary funds (including any discretionary funds or start-up funds at any other institution) should be reported.
Yes, identifying the prime sponsor, the prime sponsor award ID, and the pass-through entity from whom IU is receiving a subaward is required.
Yes. NIH has emphasized that reporting is required for all resources that support or are related to all of your research endeavors. Serving as Co-I on a grant or contract would be part of your research endeavors.
No. Training awards from NIH are excluded from the definition of Other Support. IU is interpreting NIH regulations to mean that all training grants are exempt from reporting as Other Support. However, if a graduate student is supported by a training award and is working in the lab of an NIH-funded key person, then the support of this graduate student should be disclosed as in-kind source of Other Support by the key person.
The Loan Repayment Program is outside the scope of this request to update Other Support disclosures. Participation in the Loan Repayment Program does not, itself, trigger an obligation to submit Other Support. Participants in the Loan Repayment Program do not submit Other Support as part of their participation in the Loan Repayment program.
Senior/Key personnel must fully disclose all Other Support information as soon as it becomes known. Investigators should work with ORA to notify the NIH Grants Management Specialist and submit an updated Other Support.
If you have progress report coming up and the foreign component will happen in next funding year, indicate it in Section G9. If NIH approves the progress report, then NIH approves the added foreign component.
Not at this time.
Although SciENcv can be used to create biosketches in the NIH format, applicants can also use other programs to create NIH formatted biosketches and convert them to PDF format on their own. NIH anticipates having a SciENcv Other Support template FY22. Until then, use the Word Format page and convert to a flattened PDF.
A flattened PDF 'inactivates' items of a PDF, such as check boxes or drop-down lists so it is no longer fillable. It also creates 1 layer for all the formatting items (such as page numbers and images) instead of them being on different layers. Essentially the different pieces are now combined into one file. This adds a layer of security to the file. Follow NIH's instructions for flattening PDFs.
The unit must maintain them; NIH requires they be available upon request.
The Personal Statement section should show why you are well-suited to your role on the project. May contain information about key aspects of training or past experience, technical expertise, significant collaborations, and past performance. This includes ongoing and completed research within the past three years. Other ongoing and completed research not included here can be listed in Other Support when JIT is submitted.
Errors when logging into SciENcv are common and there is no link for older IU-related accounts. Some users have had success by logging into eraCommons first, then logging into SciENcv. Switching to login.gov might work as well but is less consistent for granting access.
No, NIH is only accepting electronic signatures generated from electronic signature software and submitted as a flattened PDF.