As previously announced, Kuali Protocols, the online Institutional Review Board (IRB) submission system that will replace KC IRB, will go live on January 19, 2021. Effective January 19th, all new study submissions, amendments, renewals, reportable events, and study closures must be created and submitted in Kuali Protocols. The Kuali Protocols webhub has been recently updated with new information. This includes details regarding system training as well as a form to sign up for a virtual small group training session. We’ve also added a section describing important differences between KC IRB and Kuali Protocols.
Please review the webhub for the latest details and important information you should know to prepare for the transition. Additionally, we’d like to highlight a few key points here:
- Active studies in KC IRB will be migrated into Kuali Protocols.
- No new submissions will be accepted by the IRB office from January 11th to January 18th. Submissions that are pending (not yet approved) on January 13th will not be migrated and will need to be re-created in Kuali Protocols on or after January 19th.
- If you are able to hold any items not yet submitted until after the Kuali Protocols implementation, this would greatly help HRPP staff in getting all currently submitted items approved prior to the cutover.
Training will be offered beginning January 14th. All training will be virtual, but a variety of options will be available. See the webhub for more details.You are likely to receive more automated notifications regarding pre-review and approval actions from Kuali Protocols after the implementation. All individuals listed as PI, Co-PI, Key Personnel, or Other Research Staff in Kuali Protocols will receive notifications when actions are taken in the system. We are hopeful that this process will only be temporary, as the future plan is to limit personnel who receive notifications.
Contact HRPP staff at firstname.lastname@example.org with any questions regarding review of pending submissions or any other details related to the system transition.