IU Research Equipment Fund
About this opportunity
Campus:
University-wide
Contact:
Alicia Gahimer,algahime@iu.edu317-278-0249
Deadline:
Open deadline through June 1, 2025
Award cycle:
FY2024-25
Funding available:
There is no maximum request.
The Research Equipment Fund (REF) provides support for purchasing new research or creative activity equipment, for repairing or upgrading existing equipment, and for datasets at IU university-wide that are strategically necessary to support high-quality research, attract and retain research faculty, and generate external funding. All requests to IU Research should be more than $5K (after the required cost-share is secured). There is no maximum request. There is no specified annual limit of funds available for this program. Funds will be allocated as available and consistent with the requirements of this program. This program requires matching funds.
Categories and match requirements
Category A: Contingency award for external proposal submission
Research equipment to support external proposals, contracts, or gifts, with special emphasis on federal and philanthropic sponsors. At the time of REF submission, applicants must have a grant, contract, or gift proposal that is ready or almost ready to be submitted to the external agency within six months. Applicants must demonstrate how the equipment is either required for the scope of work being proposed, contractually required, and/or how the equipment will make the externally submitted proposal, contract, or gift request more competitive. An award letter from IU Research will act as a contingency award and funds will only be transferred upon the applicant securing this external award. Category A does not support other previously awarded external projects.
- Match: Applicants must provide a minimum 25% cost share match from any number of sources including the home department, college or school, or affiliated center. The cost share match must be monetary.
Category B: Current research project support
Research equipment to support current research projects that support the IU 2030 Strategic Plan. Applicants must demonstrate how the equipment is critical to advance and support the IU 2030 Strategic Plan, how the equipment will be made widely available to faculty and students, and how the equipment will position IU for external funding.
- Match: Applicants must provide a minimum 66% cost share match from any number of sources including the home department, college or school, or affiliated center. The cost share match must be monetary.
Eligibility
- All full-time tenured and tenure-track faculty
- Research scientists and research center directors
- Non-tenure track faculty whose evaluation criteria are based on research activity
Funding and proposal requirements
- Funds will not be granted for similar projects currently supported by other internal or external funding mechanisms at the campus or university level.
- Proposals focused on the development of teaching or academic programs are not eligible.
- Consumable supplies, FTE support, and IU consultants are not allowed.
- Service contracts for existing equipment or contracts that extend beyond six months are not allowed.
- Service or custom installation costs within one year of receipt of funding is an allowable expense.
- Category B equipment must be ordered within six months of the award letter.
- Category A proposals must include this information about the external agency to which they are applying:
- External agency name
- Agency program and webpage
- Agency deadline when the PI will submit
- A vendor’s itemized quote for the equipment must be included.
- Letters of support from the Department Chair or Associate Dean for Research, consultants and collaborators are required.
- Letters of support from each entity providing a match verifying the match amount is required.
Post award requirements
- Grant recipients are reminded to acknowledge receipt of IU Research support in any presentation or publication of work.
- A final report is due 30 days after the project period.
- A return-on-investment report will be due each year for three years after the final report. Data requested will include: external submissions, external awards, type of student workers, publications, presentations, media contacts, disclosures and patents.
- Requests for up to a one (1) year no cost extension must be approved by the Office for Research Development.
Submission of application
- Submissions are accepted continually until June 1, 2025 based on the availability of funding.
- Include the PI’s last name in the file name.
- Submit your application form and attachments as one PDF document through the InfoReady portal.
- Allow at least 4 weeks to receive the funding decision notification.