KCIRB Non-Key Personnel

  1. Request an Action
    1. Create Amendment: Click ►show  next to Create Amendment
    2. Select the Personnel Tab for revising.
    3. Select the Create

  1. Adding personnel with IU User ID
    1. Search for individuals using IU User ID first, even if you think the individual may not have an IU username. Click the maginifying glass to search for an IU User ID(includes IU students, faculty, affiliates, etc.).
    2. If known, enter username (this is the fastest search)
    3. If unknown, search by another value, such as Last Name, using an * (e.g., Johnson*). Tip: If searching for a common name such as "Smith" you can limit your results by also typing the first and last name in the First/Last Name fields with * at the end of each.
    4. Click search
    5. Click return value next to the appropriate person.
    6. When the person’s name is returned, select the "Non-Key" appropriate option Protocol Role from the drop-down list and click add person.
  2. Adding personnel with No IU user ID: If you do not find the person via IU User ID, search by clicking the magnifying glass button next to No IU User ID
    1. STOP IF you are adding personnel who is not affiliated with IU Health, Eskenazi or the VA, as this is not considered a non-key update and you will need to submit an amendment for a non-affiliated investigator.
    2. Search by value, such as Last Name, using an * (e.g., Johnson*). Tip: If searching for a common name such as "Smith" you can limit your results by also typing the first and last name in the First/Last Name fields with * at the end of each.
    3. Click search
    4. Click return value next to the appropriate person. If you do not find the person via No IU User ID Search, see Quick Guide: Adding Personnel to the Address Book.  If you have issues please contact our office (irb@iu.edu ) for assistance in adding an entry.
    5. When the person’s name is returned, select theNon-Keyappropriate Protocol Role from the drop-down list and click add person.
  3. Click ►show on the person’s folder, then click ►show on Person Details
    1. Confirm Protocol Role. If an incorrect role was previously selected, choose the appropriate role from the drop-down and click “update view”
    2. Select Affiliation Type
    3. The individual is a member of an institution which utilizes the IU IRBs (e.g. IU Health, Wishard/Eskenazi Health, Regenstrief, Roudebush VAMC), choose Affiliated and click “update.”
    4. If the individual is not affiliated with IU or an institution which utilizes the IU IRBs (see above), this is not a “Non-Key Personnel Update and you will need to submit an amendment.
  4. Viewing Investigator Requirements
    1. The Personnel tab allows users to see whether investigators who have IU user IDs have completed the COI and CITI requirements at one glance. All investigators must complete applicable requirements before this submission can be approved. Investigators who appear in RED have incomplete requirements.  Investigators who appear in GREEN have completed necessary requirements.
      1. Click ►show on the person’s folder
      2. Click ►show next to Person Details
      3. Investigator Requirements will list the requirements that have not been completed by this investigator. If you have any question about this information, please contact our office: irb@iu.edu.
  5. The Conflicts of Interest section will automatically open when adding new investigators.
    1. Respond to all questions.
    2. Click update and save to review your responses
  6. Removing Personnel
    1. Select the check box next to the person(s) you would like to remove.
    2. Click delete selected
    3. Click save

Complete the Amendment Questionnaire

  1. ID#351: Select the status of your study
  2. ID#25055: Select Yes.
  3. ID#25056: Select Non-Key Personnel.
    1. If you need to choose both options, this is not a "Non-Key Personnel Update," and you will need to submit an amendment.
  4. ID#25057: Select whether you are adding and/or removing non-key personnel
  5. ID#25058: If you are adding personnel please answer "No" to this question.
    1. If you need to select "Yes," this not a "Non-Key Personnel Update", you should stop and submit an amendment.
  6. ID#25059: Select "No-the only changes being made are personnel changes."
    1. If you need to make any other changes, this not a "Non-Key Personnel Update", and you will need to submit an amendment.
  7. Select update

When the item is ready for review, it must be submitted in the KC system via the Protocol Actions tab.

  1. Click ►show on the Request an Action
  2. Click ►show next to Submit for Review
  3. Click Submit under the Checklist
  4. Once item has been submitted check for the following:
    1. Status: Submitted to IRB
    2. Submission Status: Pending

Upon confirmation of submission, click Close.

Contact the IU Human Research Protection Program

Human Subjects Research Questions

Email: irb@iu.edu

Phone: (317) 274-8289

KC IRB Help:

Email: kcirb@iu.edu

Phone: (812) 856-4242