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HRPP Policy - Use of Education records
About This Policy
- Effective date:
- Last updated:
- Policy Contact:
IU Human Subjects Office
This policy applies to the conduct of human subjects research involving student education records under the jurisdiction of the IU Human Research Protection Program (HRPP). This includes research under the oversight of the IU IRBs and research for which IU or its affiliates are relying on an external IRB for oversight.
This policy does not apply to directory information.Back to top
Student education records may be used for research purposes only when one of the following is true:
- The records do not include personally identifiable information
- The institution whose student education records will be used determines that the records will be used by school officials with legitimate educational interest.
- The student (or the student's parent or guardian, when appropriate) provides written permission. Written permission must include all of the following:
- Description of the records to be disclosed
- Purpose of the disclosure
- Party or class of parties to whom the disclosure may be made
The study team describes the use of student education records in the human subjects application and provides the following, if applicable:
- Documentation that the institution has determined that the records will be used by school officials with legitimate educational interest, except for use of IU student education records under section 3.2 below
- If the researcher is obtaining written permission from students (or the students' parent or guardian, when appropriate) to access student education records, the document or mechanism used to secure such permission
The reviewer ensures that all requirements consistent with this policy are met.
IU researchers may be considered school officials with legitimate educational interests and may use student education records of IU students for research purposes without written permission when the research is necessary in order for the school official to fulfill his or her professional responsibility. Such research includes research designed to study the effectiveness of an instructional technique, curricula, or classroom management method in an IU course.
Individuals found to be in violation of this policy may be subject to sanctions relating to their participation in research with human subjects, up to and including permanent suspension or debarment from engaging in research with human subjects at Indiana University.Back to top
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