Effort certification documents are generated to verify that the actual activity of employees paid on federal or federal pass-through sponsored projects at Indiana University corresponds with the charges. The fiscal officer and principal investigator on these projects must ensure the payroll distribution reflects the employee’s effort.
Ensuring accurate charges
On a monthly basis, the fiscal officer and principal investigator should ensure accuracy of payroll charges on all sponsored projects by
- Verifying employee effort commitments, salary charges, and cost share across sponsored projects
- Generating the eDocs for HRMS payroll process according to the employee’s effort
- Reconciling salary charges on awards
- Initiating correcting eDocs and/or salary transfers in a timely manner to reflect changes in employee actual effort
Certification of effort documents
Effort certification documents represent all accounts from which an individual’s salary was paid and the percentage of effort committed to each account. If an individual has made cost-sharing commitments, these will also be designated, showing the sponsored research account that required the cost-sharing, the cost-share sub-account, and the source account from which these commitments are being met.
The effort certification documents route electronically to the primary delegate or fiscal officer established in Kuali Financial System (KFS). These electronic documents route initially to the fiscal officer or assigned delegate on all accounts from which the employee was paid. Once approved, the documents then route to principal investigator(s) on all federal and federal pass-through projects for certification.
Fiscal officers coordinate with the principal investigator to ensure effort certifications are completed within the certification period. Principal investigators review and approve the KFS effort certification for employees paid on their award account(s) and communicate any required effort changes or errors to the fiscal officerbefore approval.
Any corrections to sponsored research accounts or cost-sharing must be changed prior to approval. Any increase or decrease of percent will generate an automatic salary expense transfer document to reflect changes upon final approval of the effort certification document.